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About shorthand text

ezyVet has a shorthand text feature for document templates. Use shorthand text to quickly and easily put text in clinical records.

Shorthand text uses a short piece of text that has a relation to a longer piece of text. The longer piece of text could have one long word. Or it could have many words (for example, a sentence or paragraph). When you enter the short piece of text in a document template, ezyVet automatically replaces the short piece with the longer piece of text.

A staff member enters the text vaccination required in the notes of clinical records many times each day. This uses time the staff member could use to do other important tasks. And because the text entry is manual and frequent, they accidentally enter incorrect text in some notes.

The practice manager makes a shorthand text item with the name vac. They configure the shorthand text item to automatically replace vac with vaccination required.

When it is necessary for the staff member to enter vaccination required in clinical record notes, they enter vac. ezyVet automatically replaces vac with vaccination required. Thus, the shorthand text:
  • Decreases the time necessary for the staff member to make clinical record notes
  • Gives more accurate information

Applicable information types of clinical records for shorthand text

You can use shorthand text in many information types of a clinical record. For example, you can use shorthand text in:
  • Health status records
  • Histories
  • Medication prescriptions
  • Diagnostic requests
  • In-clinic notes
Figure 1. Applicable information types of clinical records for shorthand text

Applicable information types of clinical records for shorthand text
Note: You cannot use template variables with shorthand text.

Access to shorthand text

If necessary, you can make sure that only some persons and departments can get access to a given shorthand text item.

Shorthand text tooltips

Applicable areas of clinical records show a tooltip button for shorthand text. The tooltip button is question mark:
The tooltip button for shorthand text
If you hover over the button, ezyVet shows the available shorthand text items in a pop-up window:
Available shorthand text items in a pop-up window

Shorthand text and picklists

You can use the source text format of a picklist as the replacement text of a shorthand text item. As a result, ezyVet shows the picklist when you enter a shorthand text item.