Information and values synced between ezyVet and SmartFlow
ezyVet and SmartFlow sync information between each system. It is important that you know about the information that each system syncs.
ezyVet only syncs data to SmartFlow when you sync an ezyVet clinical record. After ezyVet completes the clinical record sync, SmartFlow automatically makes a flowsheet. SmartFlow automatically syncs only some of the flowsheet information back to the clinical record.
Information and values of a flowsheet that ezyVet and SmartFlow sync
This table gives:
Each SmartFlow setting of a flowsheet
Information that the setting shows
Information and values of the setting that ezyVet and SmartFlow sync
Figure 1. SmartFlow settings for flowsheet sync
SmartFlow setting
Information that the setting shows
Information and values synced
Doctor on Duty
Doctor On Duty shows the patient's attending veterinarian.
When ezyVet syncs the clinical record to SmartFlow, ezyVet includes the attending veterinarian in the sync. If you use Doctor on Duty to change the attending veterinarian after ezyVet completes the clinical record sync, SmartFlow does not sync the change back to ezyVet.
Treatments Begin at
Treatments Begin at shows the time that a staff member admitted the patient.
When ezyVet syncs the clinical record to SmartFlow, ezyVet includes the time that the staff member synced the clinical record in the sync. After ezyVet completes the clinical record sync, you cannot change the date or the time that Treatments Begin at shows.
Number of Flowsheets
Number of Flowsheets shows the number of flowsheets that the patient has.
When ezyVet syncs the clinical record to SmartFlow, ezyVet includes the number of flowsheets in the sync. After ezyVet completes the clinical record sync, you can add more flowsheets in SmartFlow.
When you discharge a patient, SmartFlow syncs a PDF document that shows the patient's flowsheets to the Attachments section of the patient's clinical record.
Note: A practice manager can configure the number of flowsheets that the Number of Flowsheets box shows.
Deposit ($)
Deposit ($) shows the value of a deposit that a client made.
When ezyVet syncs a clinical record to SmartFlow, ezyVet does not include the client deposit value in the sync. After ezyVet completes the clinical record sync, you can use Deposit ($) to record an applicable value. SmartFlow does not sync the value back to ezyVet.
Patient File Number
Patient File Number shows the clinical record number.
The SmartFlow integration settings show a Do Not Send Patient Code setting. A practice manager uses the setting to control if ezyVet syncs clinical record numbers to SmartFlow.
If a practice manager sets Do Not Send Patient Code to No, ezyVet syncs the clinical record number to SmartFlow. After ezyVet completes the sync, you can change the number that Patient File Number shows. If you change the number, SmartFlow does not sync the number change to ezyVet.
If a practice manager sets Do Not Send Patient Code to Yes, ezyVet does not sync the clinical record number to SmartFlow. If you use Patient File Number to record a number, SmartFlow does not sync the number back to ezyVet.
Custom
Use Custom to record general information about the patient. After you record the information, the SmartFlow whiteboard and the patient's flowsheet shows the information.
When ezyVet syncs a clinical record to SmartFlow, ezyVet does not include general information in the sync. You must use Custom to record information after ezyVet completes the clinical record sync. SmartFlow does not sync the information that you record back to ezyVet.
Resuscitate
Resuscitate shows the patient's resuscitation status.
When ezyVet syncs the clinical record to SmartFlow, ezyVet includes the patient's resuscitation status in the sync. If you change the Resuscitate setting after ezyVet completes the clinical record sync, SmartFlow does not sync the change back to ezyVet.
Caution
If you set Caution to ON, the patient image in SmartFlow shows CAUTION.
If the patient has the Cautiondemeanor status, SmartFlow automatically sets Caution to ON when you sync a clinical record to SmartFlow. If the patient does not have the Caution demeanor status, SmartFlow sets Caution to OFF when you sync a clinical record to SmartFlow.
If you change the
Caution setting after ezyVet completes the clinical record sync, SmartFlow does not sync the change back to ezyVet.
Treatment Template
Treatment Template shows the treatment template that the patient's workflow sheet has.
Use the Template box of the ezyVetCreate Flowsheet dialog box to sync a treatment template to SmartFlow. After ezyVet completes the clinical record sync, you can change the treatment template of the flowsheet. If you change the treatment template, SmartFlow does not sync the treatment template that you selected back to ezyVet. But SmartFlow does sync the completed treatments of the treatment template to the patient's clinical record in ezyVet.
Whiteboard
Whiteboard shows the whiteboard that SmartFlow shows the patient on.
Use the Department box of the Create Flowsheet dialog box to select the whiteboard of the patient's flowsheet. After ezyVet completes the clinical record sync, you can change the whiteboard of the patient's flowsheet. If you change the whiteboard in SmartFlow after ezyVet completes the sync, SmartFlow does not sync the change back to ezyVet.
Information and values of a patient profile that ezyVet and SmartFlow sync
This table gives:
Each SmartFlow setting of a flowsheet that is related to patient information
Information that the setting shows
Information and values of the setting that SmartFlow and ezyVet sync
Figure 2. SmartFlow settings for patient information sync
Setting
Information that the setting shows
Information and values synced
Name
Name shows the patient name.
When ezyVet syncs the clinical record to SmartFlow, ezyVet includes the patient name in the sync. After ezyVet completes the clinical record sync, you can change the patient name. If you change the name, SmartFlow does not sync the change back to ezyVet.
Sex
Sex shows the patient sex.
When ezyVet syncs the clinical record to SmartFlow, ezyVet includes the patient sex in the sync. After ezyVet completes the clinical record sync, you can change the patient sex. If you change the sex,
SmartFlow does not sync the change back to ezyVet.
Species
Species shows the patient species.
When ezyVet syncs the clinical record to SmartFlow, ezyVet includes the patient species in the sync. After ezyVet completes the clinical record sync, you can change the patients species. If you change the species, SmartFlow does not sync the change back to ezyVet.
Breed
Breed shows the patient breed.
When ezyVet syncs the clinical record to SmartFlow, ezyVet includes the patient breed in the sync. After ezyVet completes the clinical record sync, you can change the patient breed. If you change the breed, SmartFlow does not sync the change back to ezyVet.
Weight
Weight shows the patient weight.
When ezyVet syncs the clinical record to SmartFlow, ezyVet includes the patient weight in the sync. After ezyVet completes the clinical record sync, you can change the patient weight. If you change the weight, SmartFlow does not sync the change back to ezyVet.
Birth Date
Birth Date shows the patient's date of birth.
When ezyVet syncs the clinical record to SmartFlow, ezyVet includes the patient's date of birth in the sync. After ezyVet completes the clinical record sync, you can change the date of birth. If you change the date of birth, SmartFlow does not sync the change back to ezyVet.
Color
Color shows the patient color.
When ezyVet syncs the clinical record to SmartFlow, ezyVet includes the patient color in the sync. After ezyVet completes the clinical record sync, you can change the patient color. If you change the color, SmartFlow does not sync the change back to ezyVet.
Cage Number
Cage Number shows the number that identifies the cage that the patient is in.
When ezyVet syncs a clinical record to SmartFlow, ezyVet does not include the patient's cage number in the sync. After ezyVet completes the clinical record sync, you can change the patient's cage number. If you change the cage number, SmartFlow does not sync the change back to ezyVet.
Problem
Problem shows the patient's presenting problem.
When ezyVet syncs the clinical record to SmartFlow, ezyVet includes the patient's presenting problem in the sync. After ezyVet completes the clinical record sync, you can change the patient's presenting problem. If you change the presenting problem, SmartFlow does not sync the change back to ezyVet.
Note:ezyVet only syncs the patient's presenting problem if you used the Edit Presenting Problem dialog box of a clinical record to record an applicable presenting problem.
Critical Note
Critical Note shows the patient's master problems. Use Critical Note to show important patient information on the patient sheet and on the whiteboards.
When ezyVet syncs the clinical record to SmartFlow, ezyVet includes the patient's master problem in the sync. After ezyVet completes the clinical record sync, you can change the patient's master problem. If you change the master problem, SmartFlow does not sync the change back to ezyVet.
Information and values that are related to client information that ezyVet and SmartFlow sync
This table gives:
Each SmartFlow setting of a flowsheet that is related to client information
Information that the setting shows
Information and values of the setting that SmartFlow and ezyVet sync
Figure 3. SmartFlow settings for client information sync
Setting
Information that the setting shows
Information and values synced
First Name
First Name shows the client's first name.
When ezyVet syncs the clinical record to SmartFlow, ezyVet includes the client's first name in the sync. After ezyVet completes the clinical record sync, you can change the client's first name. If you change the first name, SmartFlow does not sync the change back to ezyVet.
Last Name
Last Name shows the client's last name
When ezyVet syncs the clinical record to SmartFlow, ezyVet includes the client's last name in the sync. After ezyVet completes the clinical record sync, you can change the client's last name. If you change the last name, SmartFlow does not sync the change back to ezyVet.
Tel.
Tel. shows the client's phone number.
When ezyVet syncs the clinical record to SmartFlow, ezyVet includes the client's phone number in the sync. After ezyVet completes the clinical record sync, you can change the client's telephone number. If you change the telephone number, SmartFlow does not sync the change back to ezyVet.
Alt Tel.
Alt Tel. shows the client's alternative telephone number.
When ezyVet syncs a clinical record to SmartFlow, ezyVet does not include the client's alternative telephone number in the sync. After ezyVet completes the sync, you can enter the client's alternative telephone number. If you enter the number, SmartFlow does not sync the change back to ezyVet.
Street 1
Street 1 shows a client's address.
When ezyVet syncs a clinical record to SmartFlow, ezyVet does not include the data of the first Street Address box of the client contact record in the sync. After ezyVet completes the sync, you can add the client's address. If you add the address, SmartFlow does not sync the change back to ezyVet.
Street 2
Street 2 shows a client's address.
When ezyVet syncs a clinical record to SmartFlow, ezyVet does not include the data of the second Street Address box of the client contact record in the sync. After ezyVet completes the sync, you can add the client's address. If you add the address, SmartFlow does not sync the change back to ezyVet.
City
City shows the city of the client's address.
When ezyVet syncs a clinical record to SmartFlow, ezyVet does not include the data of the Town/City box of the client contact record in the sync. After ezyVet completes the sync, you can add the city of the client's address. If you add the city, SmartFlow does not sync the change back to ezyVet.
State
State shows the state of the client's address.
When ezyVet syncs a clinical record to SmartFlow, ezyVet does not include the data of the State box of the client contact record in the sync. After ezyVet completes the sync, you can add the state of the client's address. If you add the state, SmartFlow does not sync the change back to ezyVet.
Zip
Zip shows the zip code of the client's address.
When ezyVet syncs a clinical record to SmartFlow, ezyVet does not include the data of the Zip code box of the client contact record in the sync. After ezyVet completes the sync, you can add the zip code of the client's address. If you add the zip code, SmartFlow does not sync the change back to ezyVet.
Email
Email shows the client's email address.
When ezyVet syncs a clinical record to SmartFlow, ezyVet does not include the data of the client's email address in the sync. After ezyVet completes the sync, you can add the client's email address. If you add the email address, SmartFlow does not sync the change back to ezyVet.
