The Payment/Invoice Allocations section of the invoicing screen

Use the Payment/Invoice Allocations section to know about the relations that an invoice has with payments and credit notes.

The Payment/Invoice Allocations section has four columns. The table that follows gives each column name and the information that it shows:

Column name	Information shown
Date	The Date column shows the date that your organization received the payment.
Record	The Record column shows information about related payment records or related credit note records. For example, the column shows: The number of each payment record for a payment The name of each client who made a payment The payment method of each payment The Record column shows a button that you can select to open a related payment record or a related credit note record:
Amount	The Amount column shows two values: Total Remaining The Total value shows the total value of each payment record. For example, if a client made a payment of $100, Total shows $100. The Remaining value shows the value of a payment that you did not allocate to an invoice. For example, if an invoice has a value of $20 and a client makes a payment for $100, Remaining shows $80. Note: If a client made one payment for the total value of one invoice, Remaining shows $0.00.
Allocation	The Allocation column shows the value of the payment record that is allocated to the invoice record. If necessary, you can change the Allocation value. Note: Before you can unapprove an invoice, you must make sure that you enter an Allocation value of 0. You cannot unapprove an invoice if it has a payment allocation.

Payment allocation (1) shows an example of the Payment/Invoice Allocations section of an invoice. The Remaining value shows $0.00 for a payment record. Thus, the payment is fully used.

Payment allocation (2) shows an example of the Payment/Invoice Allocations section of an invoice. The Remaining value shows $50.00 for a payment record. Thus, the payment is not fully used.

How the New Payment dialog box shows payment allocation information

How payment records show payment allocation information

The Record Allocation section of a payment record shows:

• The invoice numbers of related invoices
• The credit note numbers of related credit notes
• The quantity of the payment allocation for each applicable invoice