About payment allocations
A payment allocation is a quantity of a payment that has a relation to an invoice, a credit note, or a different payment.
The Payment/Invoice Allocations section of the invoicing screen
Use the Payment/Invoice Allocations section to know about the relations that an invoice has with payments and credit notes.
- Each payment record that has a relation to the invoice
- The value of the payment allocation for each payment record
-
If applicable, each credit note that has a relation to the invoice
| Column name | Information shown |
|---|---|
| Date | The Date column shows the date that your organization received the payment. |
| Record | The Record column shows information about related payment records or related credit note records. For example, the column shows:
The Record column shows a button that you can select to open a related payment record or a related credit note record: |
| Amount | The Amount column shows two values:
The Total value shows the total value of each payment record. For example, if a client made a payment of $100, Total shows $100. The Remaining value shows the value of a payment that you did not allocate to an invoice. For example, if an invoice has a value of $20 and a client makes a payment for $100, Remaining shows $80. Note: If a client made one payment for the total value of one invoice, Remaining shows $0.00. |
| Allocation | The Allocation column shows the value of the payment record that is allocated to the invoice record. If necessary, you can change the Allocation value. Note: Before you can unapprove an invoice, you must make sure that you enter an Allocation value of 0. You cannot unapprove an invoice if it has a payment allocation. |
Payment allocation (1) shows an example of the Payment/Invoice Allocations section of an invoice. The Remaining value shows $0.00 for a payment record. Thus, the payment is fully used.
Payment allocation (2) shows an example of the Payment/Invoice Allocations section of an invoice. The Remaining value shows $50.00 for a payment record. Thus, the payment is not fully used.
- Change the value in the Allocation column
- Connect the remaining value to a different invoice
How the New Payment dialog box shows payment allocation information
- The invoice numbers of related invoices
- The credit note numbers of related credit notes
- The quantity of the payment allocation for each applicable invoice
How payment records show payment allocation information
- The invoice numbers of related invoices
- The credit note numbers of related credit notes
- The quantity of the payment allocation for each applicable invoice