Important steps before you do an end-of-month statement
To make sure that your end-of-month statement has accurate data and good results, use these general steps.
1. Make sure that you approve all unapproved invoices in the applicable statement period.
Tip: Use the U/A and NRB tabs of the left sidebar to help find unapproved invoices. For more information, refer to Left sidebar: Information that you can use for record search.
2. Use the Unapplied Payments and Credits report to do a check of payments and credits that are not allocated to unpaid invoices. A recommended task is to make sure that payment and credit allocation is correct before you send financial statements. For example, a client could have a balance of $0.00. But if you do not do payment allocation of the client's payments to the invoices correctly, they will receive an invoice overdue statement.
Tip: Set the initial date range of the Unapplied Payments and Credits report to some months before the month that you do the report. As a result, the report can help find unallocated payments and credits that are in the other months.
3. Enter all applicable debtor payments in ezyVet. Then, use the Aged Receivables report to make sure that the debtor accounts have accurate information. If the report shows an account that has $0.00 owing, there is a related unallocated payment or unallocated credit.
Note: If you use Xero:
- Make sure that all approved financial records are synced with Xero
- Make sure that ezyVet and Xero have the same debtor balances
4. If applicable, use the Unbilled Consult Appointments report to make sure that consult appointments have the correct invoicing.
5. If it is necessary to charge interest, use the Charge Late Fees/Interest report.