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IDEXX practice supplies

Guide to starting a new veterinary practice

Onboarding resources for new ezyVet customers

Data validation

Data validation of patient records

Guide to successful software transitions

Guide to veterinary marketing

Guide to veterinary conferences

Body maps for download

Cage cards

Mindfulness and wellbeing

Facebook group

About data validation of patient records

During your onboarding process, the data conversion process converts data from your source practice information management system (PIMS) into an ezyVet trial site. While your data is in the trial site, you must complete the data validation procedures. The procedures make sure that the data conversion process correctly converted your data.

Important: You must complete the procedures before the pre-go-live conversion.

ezyVet customer support recommends that you do checks of a minimum of 10 patient records, and that you do checks of a mixture of different patient records. For example, ezyVet customer support recommends that you do checks of:

Patient records that you made in the previous six months
Patient records that you made more than six months before today
Patient records that you know fully

For each patient record, you must complete each data validation procedure. The image and table that follow show:

Settings and areas of a patient record
The data validation procedure of each setting or area of a patient record

An ezyVet patient record


Area	Data of patient records	Related documentation
1	The patient's owner.	Do a check that a patient record has a relation to the correct client contact record
2	The patient's name.	Do a check that a patient record has the correct patient name
3	The patient record code.	Do a check that a patient record has the correct code
4	The patient's microchip number.	Do a check that a patient record has the microchip information
5	The patient's weight.	Do a check that a patient record has the correct patient weight
6	The patient's rabies tag number.	Do a check that a patient record shows the correct rabies vaccination information
7	The patient's date of birth.	Do a check that a patient record has the correct patient age
8	The patient's sex.	Do a check that a patient record has the correct sex
9	The patient's species.	Do a check that a patient record has the correct species
10	The patient's breed.	Do a check that a patient record has the correct breed
11	The patient's color.	Do a check that a patient record has the correct patient color
12	The deceased date of the patient record.	Do a check that a patient record has the correct deceased date
13	Patient notes.	Do a check that a patient record has the correct patient notes
14	Clinical records that are related to the patient record.	Do a check that a patient record shows the related clinical records
15	Patient reminders for care services.	Do a check that a patient record has the correct reminders
16	Financial records that are related to the patient record.	Do a check that a patient record shows the related financial records
17	Patient medication records.	Do a check that a patient record shows the correct medication records
18	Patient vaccination records.	Do a check that a patient record shows related vaccination records
19	Attachments of the patient record.	Do a check that patient records have the correct attachments
20	Communication records that are related to the patient record.	Do a check that patient records show related communication records
21	The status of patient records.	Do a check that the data conversion process correctly converted the status of each patient record

ezyVet

Last updated: June 25, 2026

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Data validation of patient records