About data validation of clinical records
During your onboarding process, the data conversion process converts data from your source practice information management system (PIMS) into an ezyVet trial site. While your data is in the trial site, you must complete the data validation procedures. The procedures make sure that the data conversion process correctly converted your data.
Important: You must complete the procedures before the pre-go-live conversion.
ezyVet customer support recommends that you examine a minimum of 10 clinical records, and that you examine a mixture of different clinical records. For example, ezyVet customer support recommends that you examine:
- Clinical records that you made in the previous six months
- Clinical records that you made more than six months before today
- Clinical records that you know fully
For each clinical record you must complete each data validation procedure. The image and table that follow show:
- Settings and areas of a clinical record
- The data validation procedure of each setting or area of a clinical record
| Area | Data of a clinical record | Related documentation |
|---|---|---|
| 1 | Your organization's clinical records. | Make sure that the data conversion process correctly converted clinical records |
| 2 | The veterinarian who referred the patient. | Make sure that a clinical record shows the correct referral veterinarian |
| 3 | The patient's presenting problems. | Make sure that a clinical record shows the patient's presenting problems |
| 4 | The patient's weight. | Do a check that a clinical record has the correct patient weight information |
| 5 | Financial records that are related to the clinical record. | Make sure that a clinical record show related financial records |
| 6 | The patient's diagnostic records. | Make sure that a clinical record shows the correct diagnostic records |